AGM 22nd January

[GerryW]

Just to remind folks

[Andy]

Sorry folks, but I'm going to be away that weekend

[Simon H]

Below are the minutes of last years AGM, just so people can remember what we discussed and agreed.

Iceni Marksmen 2016 AGM Minutes
17th January 2016

Apologies
No apologies were received however it was noted Barry Howe (committee member) was not in attendance.
Minutes of Previous Meeting
The club sectary explained that the 2015 AGM minutes had been lost, along with other information when Barry Warren’s computer broke. Minutes from the 2015 EGM were discussed and agreed. 2015 EGM came about due to the resignation of Barry Warren from Secretary and Treasurer Role. Barry Simpson took over Secretary Role Temporally and was then replaced by Simon High. Natalie Shead took over as club Treasurer.
Chairman’s Report
There was no Chairman’s report.
Secretary’s Report.
The club secretary spoke about the following topics with input from other committee members.
1. New Club Constitution. Barry Simpson explained the old constitution was very weak and offered little protection to committee members and had very little in the way of written procedure for how the club operates. Barry Simpson put forward a new and significantly improved constitution and this was agreed to be implemented by the club, following a small amendment, detailing how and who can alter the constitution. The constitution will be reviewed regularly and updated accordingly.
2. 2015 Break in. The secretary explained the club was broken into over the summer and various items were stolen, including generator, brush cutter and wheelbarrows. As a result the club now has increased security with upgraded locks and chains to the club hut and storage container. An new alarm has been fitted and should be fully operational within the next couple of weeks
3. NRSA Insurance. Following the break in the insurance cover has been increased from £2.5K to £8.5K. New premium is £422.00 per annum.
4. New Toilets. New toilets have been constructed and now operational.
5. Bench Rest Tables. Six bench rest tables have been purchased for all members to use. They still require varnish before regular and sustained use.
6. Replacement Equipment. The club agreed to purchase a new generator (by 7th Feb 2016), new brush cutter and wheelbarrow.
Financial Report
Natalie Shead presented a report of the club’s accounts which can be seen separately. It was agreed a sum of money will be transferred from the current account to the savings account. The current account will though, always have minimum £2k within it to cover emergency costs. The club Treasurer has been authorised to make such regular payments into the savings account as and when necessary, taking into account the minimum requirement for the current account.
Membership and Fees
The following fees have remained unchanged.
Full Membership £35 per annum
Senior Membership £20 per annum
Junior Membership £5 per annum.
Membership to run from 1st February to 31st January.
A new Associate Member class will be added where a person fulfils their probationary period but does not join as a member as per the above. These members will have a separate membership card and will be charged £10 per visit.
Standard Guest Fees will now be increased from £4 to £5
Junior Guest Fees remain at £3
A check with NRSA is required concerning the minimum age for a shooter on the grounds for insurance cover.
Election of Committee Members.
Barry Howe stood down as committee member and Mike Nethersole stood down as Chairman. Both were thanked for their previous work in these roles.
Barry Simpson was elected as Chairman
Simon High was re-elected as Secretary
Natalie Shead was re-elected as Competition Secretary and Treasurer
John Lloyd was re-elected as Safety Officer
Steve Carter, Bruno Pirollo and Todd were re-elected committee members.
Matters Arising and General Discussion Points
The club will host the East Anglian Open in 2016 and this is likely to be in June but will be confirmed in due course.
There will be late day shooting once a month. This is planned to be the first Sunday of the month commencing April and likely to be ending either September or October. Anyone interested in shooting late will put their names on the black board. In addition, late shooters will be required to help clear the course away.
Barry Simpson suggested we try to implement new member days on the late shoot days, to allow sufficient time for the necessary inductions, safety briefs and supervision around the course. This will be done on a trial basis to monitor its effectiveness.
It is planned to have a minimum of four work party days a year (one per quarter,) however it may be deemed necessary to have more in the summer months when lane clearance is required. Work Party days to be advised in the calendar, on the forum.
Upcoming events to be shown on the blackboard so all members without access to the forum can view.
Committee to advise Andy Wallace of any Web site changes required.
All existing and new members to fill out forms so contact details are up to date. Gerry Williams to create forms for new members and renewals. Forms to have option for BFTA membership. The club will pay for BFTA affiliation.
Membership monies to be paid by end February. If the fees are not received by then then the member will become Associate.
Any Other Business.
The purchase of new targets was discussed and the committee will look into various suppliers and differing target styles and then decide on what and how many targets to buy.
Meeting closed 2.25pm
Simon High
Club Secretary.

[GerryW]

Noticed that item 5 hasn't been acted on

[Simon H]

Agenda below for Sunday.

ICENI MARKSMEN 2017 AGM AGENDA

1. Welcome

2. Apologies

3. Previous Meeting Minutes
To be discussed and agreed.

4. Chairman’s Report
Barry Simpson

5. Secretary’s Report
Simon High

6. Financial Report
Nat Shead

7. Election Of Committee Members

8. Membership Fees

9. Matters Arising

10. Any other Business

11. Date and time of Next AGM

[Simon H]

Below are the minutes from yesterdays AGM. Thanks to Nat for taking notes and writing up. Let me know if anything is missing and I will take it up with Nat

Iceni Marksmen 2017 AGM Minutes
22nd January 2017

Apologies.

No apologies were received however it was noted John Lewis, who was acting as a committee member due to be ratified at this meeting, did not attend and therefore ratification of his position could not take place.
Minutes of Previous Meeting were posted on the website prior to the AGM for club members to read through to remind themselves of the previous year's discussions. Minutes were agreed at the time of the meeting.

Chairman’s Report.

There was no Chairman’s report.

Secretary’s Report.

The club secretary spoke about the following topics with input from other committee members.
1. Discussed that the club had 52 members over the previous year, however felt it was unlikely that we would repeat this amount of members in 2017.
2. The club insurance now covers us for fixtures and fittings of £10,000 and premises of £10,000 which is more than the previous cover of £8, 500. Price of the insurance also dropped from £422 to £236 for this year.
3. Mention of the website was made. Unfortunately Andy Wallace (our webmaster) was not present at the meeting, however it was noted that the website is a very useful hub for club information, events and for committee discussions. The club encourages use of the site to stay up to date with work party dates etc. and shoot calendar events.
4. The secretary thanked Natalie Shead for carrying out both the treasurer role and the competition secretary role in 2016. Thanks was also made for Barry Simpson's re-write of the club constitution.
5. The late days have been a success and the club will continue to carry these out on the first Sunday in every month, April-October.
6. Work parties to be more formally organised in advance, to promote higher attendance and not on an ad hoc basis.
Treasurers report:
Natalie Shead presented a report of the club’s accounts which can be seen separately. It was agreed, the club in a very good financial position and ideas are welcome on improvements we could make to the club that would be agreed by our landlord.
Membership and Fees;
Full Membership £35 per annum
Senior Membership £20 per annum
Junior Membership £5 per annum.
Membership to run from 1st February to 31st January.
Associate Member class will be remain where a person fulfils their probationary period but does not join as a member as per the above. These members will have a separate membership card and will be charged £10 per visit.
Guest fees are £5.00 and junior guest fees are still £3.00
Committee re-election
Barry Simpson, stepped down as chairman and committee member from Iceni. Natalie Shead stepped down as competition secretary, however stayed on as treasurer.
Other members who put themselves up for re-election to the committee were, Steve Carter, John Lloyd, Bruno Pirollo, Simon High (Secretary), Barry Howe and Todd. The position of club chairman is now carried out by John Lloyd. There was one vacancy on the committee however no one volunteered.

Matters Arising and General Discussion Points

The club will host the round 5 of the GP series on July the 2nd. We have access to the club for half a day on the 24th June and for the full day on the 1st July. A point was raised on if we could ask to have access on the 3rd of July to clear away the course. Alternative methods of fixing targets to the brackets to be investigated along with re-configuring the firing line. This is a SEFTA shoot and we hope to have help from within our region. Portable toilets and food will need to be arranged to adhere to the GP hosting rules. The following items were mentioned for purchase:
1. Bike chains for targets
2. Target Numbers
3. Ratchets or Brackets
Alarm system installation is incomplete due to issues of mobile phone connection. Further investigation is required.
Gerry Williams mentioned the varnishing of the bench rest benches which was on the minutes for last year. It was suggested that given that the benches look in good condition anyway, that it might no longer be necessary.
With no formal club competition secretary in place, the duties of this position are to be shared out. Also club competitions will no longer have trophies 1st to 3rd in each grade due to lack of participants. 1st place in each grade and overall and/or handicap was agreed.
Natalie Shead suggested that we hold our AGM's in the summer months to hopefully promote a higher attendance. It was agreed the next AGM will be held in June 2017

Any Other Business
There were no items discussed

Date and Time of Next Meeting.

To be agreed for early to mid-June.

Meeting closed 1.15pm

Simon High
Club Secretary

[John l]

Just thinking ahead to the AGM, what do you need from me? Not that i have been a very active Chairman.

Should we have a 10 minuet chat this Sunday to note any points that we want to raise at the AGM?

[GerryW]

Is the agenda being published?

[John l]

Yes there will be Gerry.

[nat]

We won't be there tomorrow.